Kenya: Administrator - Kenya/Somalia

Organization: CESVI - Cooperazione e Sviluppo Onlus
Country: Kenya
Closing date: 30 Sep 2015

WORK CONTEST

Cesvi opened a coordination office in Nairobi to supervise the projects in the country and to support the staff in Somalia at an institutional level.

In Kenya Cesvi is actually working in a development project founded by EU focused on Child Protection. The area of involvement concerns the abolishment of every form of violence towards minors in the National Justice System in 6 counties across Kenya.

In Somalia, in the regions of Hiraan, Galmudug,and Banadir, Cesvi is involved in the mother-child health emergency with activities that ensure adequate access to primary care, the fight against child malnutrition and vaccine campaigns for rural and urban populations. Health actions are integrated with programs aimed at increasing self-support for families and the resilience to shocks caused by natural or man-made disasters. In the capital Mogadishu, Cesvi is working on water sanitation, emergency waste disposal and child health

JOB DESCRIPTION

The collaboration will start in November 2015.

The Administrator will respond to the Head of Finance and Administration, based in Nairobi, and to to HQ Desk officer.

He/she will work in close collaboration with the Regional Representative and all the PMs (both local and international).

Job Purpose:

The Administrator will work under the supervision of the Head of Finance and Administration and will support her/him in managing the aspects of the finance function of the Cesvi regional programme in Kenya and Somalia, in close coordination with the staff, and to support the logistic office in purchase and procedures.

Main tasks:

Accountancy of projects and preparation of all donor financial reports;
Ensure adequate controls over cash & bank management;
Undertake regular field visits in order to assess the financial systems in place;
Manage the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by Cesvi HQs and donors;
Closely monitor all financial activities, and inform the staff concerned;
Support the preparation of financial plans, forecasts, budget analysis in close collaboration with the PM;
Support and supervise of the logistic office in procurements and purchase procedures;
Participation in the review, monitoring and capacity building of local staff;
Be responsible for the management of the national staff of the finance, admin and logistics department;
Assist Programme managers with preparation of donor budgets, to ensure compliance with donor regulations and to Ensure their incorporation into the country annual operating budget & revisions;
Be responsible of the correct store of documents and project's goods.

REQUIRED COMPETENCIES

Degree in Economics, Political science or at least 3 years post qualification experience in a finance/accounting role overseas in the NGO sector;

Strong budgeting and financial management skills;

Accountancy skills and ability to prepare financial reports;

Good knowledge of main donors' administrative rules and procurement procedures (UE, ECHO, USAID, DFID, etc..);

Knowledge and experience in purchases and procedures;

Willing to travel frequently in the area;

Ability to support, manage and develop national staff;

Cross cultural awareness, sensitivity, and patience;

Very flexible and with a positive attitude;

Good team player and proactive attitude in problem solving;

Computer literacy, particularly in Microsoft Office Programmes such as Word and Excel as well accounting packages & other database competencies;